(5/1/08) Job Opportunity in Infant-Parent Mental Health

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> Job Description:
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> Infant Parent Mental Health Program: The IPMHPCP is a training program
dedicated to working on the parent-child relationship. This relationship is
the milieu of development: it is where development happens moment-by-moment
and day-to-day. It is also where development becomes derailed:
moment-by-moment, day-by-day. Thus the graduates will be taking on the task
of understanding this enormously complex process and then learning and
creating ways to work on this process moment-by-moment.
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> Administrative/Training Coordinator : part-time 16 hours per week
(flexible) and will be required to work on the weekends (one weekend per
month) when the program is in session.
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> Administrative Tasks:
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> Under minimal supervision and following established policies and
procedures, plans, organizes and provides secretarial and administrative
support for a business unit. Performs a variety of secretarial duties
requiring in‑depth knowledge of departmental programs and services and
uses independent judgment and discretion in planning, prioritizing and
organizing work to meet department/unit goals and deadlines. Transcribes and
types complex materials, schedules appointments and meetings and maintains
files and records. May lead and direct the work of designated office support
staff.
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> Training Tasks:
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> * Act as a liaison between UMASS and all participants.
> * Ensure that all appropriate communication for upcoming business is
complete and distributed in a timely manner to the management team.
> * Work closely with the Audio Visual to ensure room set-ups, A.V.
needs, and special requests.
> * Assume responsibility and supervise all logistics related to housing
and travel
> * Coordinate correspondence and communication including: printing and
distribution of acceptance notices, monitoring and maintaining attendance
lists, creating and maintaining informational database for current
meetings/programs.
> * Maintain and update participant profiles, handle attendees'
telephone inquiries and correspondence.
> * Devise efficient internal procedures and develop tools for effective
administration and coordination of all meeting planning activities within
the department
> * Maintain accurate and up-to-date accounting of expenditures to
ensure completion of programs/events within assigned budget
> * Keep team leader well informed of progress to ensure flawless
execution of programs and that all objective are met with success
> * Serves as the onsite problem solver for all participants
> * Conducts follow-up to assess effectiveness of program
> * Performs other duties as assigned.
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> Please contact Betty Woo, Children's Hospital Boston, Child Development
Unit, via email betty.woo@childrens.harvard.edu
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