If you are interested, please contact:
Brigitte Mason <bmason@jbcc.harvard.edu
Thank you.
Judge Baker Children's Center
JOB DESCRIPTION
I. JOB CODE:
JOB TITLE: Program Coordinator of the Clinical Research Training
Program (CRTP)
REPORTS TO: Director of the CRTP
JOB CLASS: Exempt
II. JOB OVERVIEW
This position is responsible for the overall program administration of
the Clinical Research Training Program (CRTP), an NIMH funded Post-
Doctoral program, as well as providing academic and administrative
support to the Director of the CRTP and Academic Teaching Conference.
III. ESSENTIAL DUTIES AND RESPONSIBILITIES
• Comprehensive, accurate and timely administrative support for the
Director of the Program including: typing, filing, faxing, scheduling
appointments and organizing travel arrangements, transcribing and
editing of manuscripts, grant proposal reviews and other reviews,
letters, and recommendations.
• Manage the recruiting process for applicants for fellowships,
including but not limited to keeping application information updated,
placing advertising and identifying new advertising resources while
working within the guidelines established by JBCC HR Department.
• Manage, organize and administer the selection process for fellows to
ensure compliance with all mandated regulations.
• Prepare all paperwork for the project in an accurate and timely
manner including National Institutes of Health (NIH) forms, Harvard
Medical School appointments, stipend administration, mailings,
insurance forms and any other documents that may be necessary for the
efficient operation of the project.
• Prepare, administer and manage a balanced budget based on the NIH
budget awarded.
• Prepare annual non-competing progress reports and competing renewal
grant requests for NIMH as requested and necessary by the deadlines
dictated.
• Arrange room, refreshments, audio-visual, etc for weekly seminars
and make any special arrangements necessary for outside speakers.
• Assist Fellows with appropriate requests.
• Serve as contact person for the Clinical Research Training Program
for applicants and faculty mentors.
• Display the ability to be conversant with federal guidelines and
requirements for the management of the program. Ensure the program
remains in compliance with federal regulations at all times.
• Assist in preparation of new and competing research grant proposals
as necessary and/or requested.
• Regularly contribute to research efforts, through performing
literature reviews (at least 6 per year) and aiding in preparation of
manuscripts.
• Administrative support for monthly Teaching Conferences
• Coordination of logistics for monthly Teaching Conferences
IV. QUALIFICATIONS AND SKILLS
Candidate must be self-directed, and enjoy working with people. Must
be able to manage details of the CRTP and related research programs,
as well as have an eagerness to take on new tasks as they arise.
Knowledge of Microsoft Office is a must. Excellent verbal, written,
and typing skills needed. Familiarity with grants and the grant
process is a plus. Bachelor's Degree required.
V. PHYSICAL REQUIREMENTS
Must be able to climb, balance, stoop, kneel, crouch, crawl, reach,
stand, walk, push, pull, lift, finger, grasp, feel, talk, hear and be
capable of repetitive motion
Position requires exerting up to 20 pounds of force occasionally and/
or 10 pounds of force frequently, and/or negligible amount of force
constantly
Work requires close visual acuity
Position is not substantially exposed to adverse environmental
conditions
VI. SALARY AND HOURS
Full time position, salary commensurate with experience.
VII. APPROVALS
_____________________________________________ _________________
Department/Project Head Date
_____________________________________________ _________________ VP
for Programs* Date
_____________________________________________ _________________ VP of
Administration and Finance Date
_____________________________________________ _________________
Human Resources Date
*for those who report directly to the VP for Programs
THE ABOVE STATEMENT REFLECTS THE GENERAL DETAILS CONSIDERED NECESSARY
TO DESCRIBE THE PRINCIPAL FUNCTIONS OF THE JOB AND SHALL NOT BE
CONSIDERED A DETAILED DESCRIPTION OF ALL THE WORK REQUIREMENTS
NECESSARY IN THE JOB.
